On-Site Commencement Director

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Professional, steady leadership on the ground to ensure commencement day runs seamlessly, from vendor coordination and stage setup to graduate lineup and on-stage choreography, so every graduate is recognized with dignity while staff gain confidence and relief where it matters most.

Why This Matters

Even the best-laid commencement plans can falter without experienced leadership on the ground. The On-Site Commencement Director provides calm, professional leadership during rehearsals and ceremony day(s), orchestrating stage flow, display technology, and vendor teams so that every graduate is recognized with dignity, and staff can breathe easy.

What You Get

✅ Graduate Lineup Management:  Orderly procession supported by validation systems 

✅ Stage Flow & Tech Oversight: Cue sheets, display timing, backstage coordination

✅ Vendor & Partner Liaison: Direct coordination with AV, photography, ticketing teams

✅ Guest Experience Support: Guidance for ushers and ADA compliance

✅ Real Time Problem Solving: On-the-spot adjustments to prevent disruptions

How It Works

• Brought in specifically for rehearsals and ceremony execution
•  Works with your team, volunteers, and vendors to ensure flow, precision, and accuracy 
• Focused exclusively on day-of leadership, not pre-event planning

Why Me

Commencement isn’t just an event, it’s choreography.

With over 20 years of experience leading ceremonies from both the university and vendor sides, I bring unmatched technical and operational insight into how every element of the graduate moment comes together. From video angles to timing, from the pace of the lineup to the exact distance a graduate walks before their name is announced, I know what it takes to make that moment seamless and dignified.

I’ve directed hundreds of ceremonies where precision mattered most, ensuring the video shot, the name announcement, and the on-screen display align perfectly for every graduate. Working closely with platform party members, AV crews, display operators, and university staff, I lead the on-site run of show with calm, practiced direction so every cue lands exactly where it should.

• Stage and pacing expert: choreography designed for flow, accuracy, and impact
  Cross-vendor fluency: AV, livestream, scanning, display, and name announcement systems
  600+ institutions served and 200+ ceremonies led on-site across North America
  Trusted leadership that brings composure and confidence to your most visible day

Timeline

• Engagement typically covers rehearsals and ceremony day(s)
• Travel & accommodations covered by the institution

What Happens Next

If you’re preparing for an upcoming ceremony and need expert leadership on the ground, let’s talk.

Whether you need full-day support, a co-director to oversee stage flow, or backup for key rehearsals, the On-Site Director option can be booked as a standalone service or added to an existing Engagement.